NEW BUSINESS
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CITYWIDE |
REQUEST FOR INFORMATION AND REQUEST FOR PROPOSALS FOR ADVERTISING CONCESSIONS |
Request authorization to issue a Request for Information (RFI), and a subsequent Request for Proposals (RFP), for the advertising concession at Phoenix Sky Harbor International Airport, and other City of Phoenix properties, including Downtown Phoenix.
The RFI process will solicit input from potential proposers on optimal locations for possible advertising placement. This input will identify locations to be included in the subsequent RFP. The RFP will seek interest from potential proposers for fixed display in-terminal advertising, a marketing income program, a street furniture advertising program, and advertising opportunities on other City of Phoenix property. Staff anticipates multiple contracts to result from the RFP process. Staff will seek City Council approval for each contract. This RFP will include the Airport Contracting Policy.
The Aviation Department currently contracts with Clear Channel Airports for the terminal advertising concession at Phoenix Sky Harbor International Airport. The current advertising concession contract began in February 1999 and expires in February 2009. The contract generated $3.4 million in revenue to the City of Phoenix in 2007.
This item is recommended by Mr. Krietor, the Aviation Department, and the Downtown Development Office.
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DISTRICT 2 |
PROPOSED CHAUNCEY RANCH D-3 ANNEXATION - FILING |
Request to authorize the City Manager to file with the Office of the County Recorder a blank petition containing a map and legal description of an area proposed to be annexed, designated as the proposed Chauncey Ranch D-3 annexation.
Annexation of this developed parcel is required by the terms of a predevelopment agreement applicable to this property and other adjacent properties. The proposed annexation area includes approximately 16.449 acres (0.026 square miles) and the population is estimated to be 0. The area is generally located at the southwest corner of Mayo Boulevard and Scottsdale Road. The Waiver of Claims for Diminution in Value of Property under Proposition 207 has been executed.
This action is being requested to comply with Arizona Revised Statutes, Section 9-471. Signatures on the proposed annexation petition shall not be obtained for a waiting period of thirty days after filing the blank petition with the County Recorder's Office. A public hearing will be scheduled within the thirty-day waiting period to discuss the annexation proposal.
A map accompanies this item on the following page.
This item is recommended by Ms. Takata and the City Clerk Department.
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DISTRICT 2 |
WS85320019 - UNION HILLS WATER TREATMENT PLANT - ELECTRICAL, INSTRUMENTATION, AND CONTROL TESTING |
Request to authorize the City Manager to enter into an agreement with Brown & Caldwell to provide instrumentation and control system testing and inspection services at the Union Hills Water Treatment Plant. The Engineer shall participate in the design, construction, start up, and commissioning phases of all projects associated with the Union Hills Water Treatment Plant. Services shall include site design, construction support, testing assistance, and training.
Brown & Caldwell was chosen for this project using a qualifications-based selection process authorized by Title 34-603 of the Arizona Revised Statutes. Based on this selection process, Brown & Caldwell was determined to be the most qualified firm to provide the required services in support of the Water Services Department.
The Engineer's fee shall not exceed $250,000, including all subconsultant and allowable costs.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
Funds for these services are available in the Water Services Department's Capital Improvement Program budget using Water Revenue.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until August 11, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
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DISTRICT 8 |
4890001449 - PHASE 4, 6, AND 7 OF CITY HALL HARDSCAPE |
Request to authorize the City Manager to enter into an agreement with C.F. Shuler, Inc. to provide construction administration services for Phase 4, 6, and 7 of City Hall Hardscape. The estimated construction cost is $607,000.
C.F. Shuler, Inc. was chosen for this project using a direct selection process as authorized by Title 34-103 of the Arizona Revised Statutes as managed by the City Engineer.
The Engineer's fee shall not exceed $58,883, including all subconsultant and allowable costs.
Additionally, request to authorize the City Manager to take all action as may be necessary or appropriate, and to execute all utilities-related design and construction agreements, licenses, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Financial Impact
Funding for this project is available through Emergency Management United States Department of Homeland Security Grant Urban Area Security Initiative Fiscal Year 2008 funds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until May 21, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
M/W/SBE Report
Although no Minority/Women/Small Business Enterprise (M/W/SBE) utilization goals are set on professional services contracts in support of the City's capital construction program, firms are strongly encourage to utilize certified M/W/SBE firms where possible. C.F. Shuler, Inc. is a certified firm and plans to self-perform $58,883 of the total contract amount.
This Council award is subject to execution of the agreement by all of the parties.
The Police Department concurs with this request.
This item is also recommended by Mr. Washington and the Engineering and Architectural Services Department.
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OUT OF CITY |
PW16810004 - SR85 LANDFILL STORMWATER CONTROL SYSTEM PHASE 1 - OLD HIGHWAY 80 AND LAYTON WASH - CONSTRUCTION ADMINISTRATION AND INSPECTION |
Request to authorize the City Manager to enter into an agreement with URS to provide construction administration and inspection services in support of the State Route (SR) 85 Landfill Stormwater Control System: Phase 1 - Old Highway 80 and Layton Wash Project. Phase 1 services shall be completed by July 31, 2009. A separate Request for Council Action will be prepared for additional construction administration and inspection services. The total contract limit for these services will not exceed $500,000. The estimated construction cost is $5,000,000.
Project services include, but are not limited to: representation on behalf of the City; administrating the construction schedule; performing site visits; survey; review of shop drawing and test results; interpretation and clarification of contract documents; certifying progress payments; substantial and final completion inspections; materials testing; and services of an on-site inspector throughout the construction.
The Engineer was chosen for this project using the direct select process as authorized by Paragraph D, Subsection 34-103 of the Arizona Revised Statutes. For small projects, state procurement rules allow use of direct selection in these circumstances based on the rationale that a full qualifications-based selection process would most probably arrive at the same conclusion and would needlessly subject unsuccessful proposers to additional cost and effort.
Financial Impact
The Engineer's fee shall not exceed $222,667, including all subconsultant and allowable costs. Funds for these services are available from Solid Waste Non-Profit Corp Bonds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix through December 22, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Public Works Department concurs with this request.
This item is also recommended by Mr. Naimark and the Engineering and Architectural Services Department.
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CITYWIDE |
AMENDMENT 2 TO CONTRACT 117817 - PROCESS CONTROL AND REMOTE TELEMETRY NETWORK IMPLEMENTATION |
Request to authorize the City Manager to execute Amendment 2 with EMA Services, Inc. to increase the limit of Contract 117817 by $193,500 from $902,518 to $1,096,018, and extend the period of service through May 31, 2009. The Engineer shall complete construction at all sites; implement migration of services and equipment to the new Process Control Network; provide staff training of components; and plan product implementation. This is the final phase of services under this contract.
The Engineer was chosen for this project using a qualifications-based selection process as authorized by Title 34-603 of the Arizona Revised Statutes and approved by City Council on January 11, 2006, to provide process control and remote telemetry network services.
Amendment 1, as approved by City Council on April 2, 2008, increased the contract limit by $425,126 to $902,518, and extended the contract period of service through April 30, 2009, in order to implement the plan developed in the first phase of this project.
Financial Impact
The Engineer's fee for this final phase of services shall not exceed $193,500 including all subconsultant and allowable costs. Funds for these services are available from Water Revenue (WS85700060-2 - $73,500) and Wastewater Revenue (WS90200041-2 - $120,000).
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix through February 11, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Water Services Department concurs with this request.
This item is also recommended by Mr. Cavazos and the Engineering and Architectural Services Department.
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CITYWIDE |
AMENDMENT TO CONTRACTS 122721, 122727, 122732, 122733, AND 122742 - ON-CALL SOILS AND MATERIALS TESTING |
Request to authorize the City Manager to execute Amendment 1 with five separate firms to increase their on-call soils and materials testing contract limits by $300,000 from $700,000 to $1,000,000 for each. These contracts, as originally approved by City Council on December 5, 2007, provide for laboratory and field testing analysis, preparation of reports on construction materials, and materials sampling.
Project assignments to each firm have exceeded anticipated limits, and additional funds are required to cover current and future assignments through the remainder of the December 31, 2009, contract term. The firms and their respective contract limit changes are as follows:
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Firm |
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Contract |
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Adjusted Contract Limit |
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AMEC Earth & Environmental, Inc. |
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122721 |
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$1,000,000 |
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Fugro Consultants, Inc. |
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122727 |
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$1,000,000 |
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Hoque & Associates, Inc. |
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122732 |
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$1,000,000 |
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Kleinfelder West, Inc. |
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122733 |
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$1,000,000 |
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Western Technologies, Inc. |
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122742 |
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$1,000,000 |
Financial Impact
Funding for these services is available in various Capital Improvement Program projects from each City department utilizing these services.
Affirmative Action
The subject firms are eligible to do business with the City of Phoenix by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. Each firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract. The firms and their respective affirmative action expiration dates are as follows:
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Firm |
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Affirmative Action Expiration Date |
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AMEC Earth & Environmental, Inc. |
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December 4, 2009 |
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Fugro Consultants, Inc. |
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September 5, 2009 |
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Hoque & Associates, Inc. |
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September 30, 2009 |
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Kleinfelder West, Inc. |
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April 10, 2009 |
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Western Technologies, Inc. |
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April 26, 2009 |
This Council award is subject to execution of the agreement by all of the parties.
The Interim Street Transportation Director concurs with this request.
This item is also recommended by Mr. Callow and the Engineering and Architectural Services Department.
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CITYWIDE |
RFP 03-011B - 800 MHZ SUBSCRIBER EQUIPMENT - REQUIREMENTS CONTRACT |
Request to authorize the City Manager to amend the 800 MHz subscriber equipment requirements contracts, Agreements P-7288-05 (Motorola, Inc.) and P-7312-05 (E. F. Johnson Company). The contracts are the result of RFP 03-011 awarded by formal Council action on March 19, 2003.
It is requested that the City extend the contracts for a one-year period, with an option to extend for one additional year. The extension will give the City sufficient time to further evaluate the Project 25 (P25) standards and to research the viability of using a Western States Contracting Alliance (WSCA) agreement.
It is estimated the City will purchase $1,000,000 in the remainder of Fiscal Year 2008-09 and another $2,000,000 in Fiscal Year 2009-10.
Funds are available in the various City departments' budgets.
The subject firms are eligible to do business with the City of Phoenix until December 5, 2009 and July 3, 2009, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contracts.
This request is made by the Deputy Finance Director and the Chief Information Officer.
This item is also recommended by Mr. Cavazos.
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CITYWIDE |
RFA 09-005 - TRIARCH FINE ARCHITECTURAL FINISHES - REQUIREMENTS CONTRACT |
Request to authorize the City Manager to enter into an agreement with L & W Supply Corporation for the purchase of triarch fine architectural finishes for the Phoenix Convention Center on an as-needed basis for a two-year period starting on or about January 1, 2009. The total cost is estimated to be $65,000 over a two year period.
L & W Supply Corporation is required to provide paint and finishes of the Duroplex specialty wall applied to the interior of the West, South, and North facilities of the Phoenix Convention Center. The Convention Center currently has a ten year warranty on the Duroplex wall finishes. In order to maintain the ten year warranty on this product, the manufacturer Triarch Industries, Inc. requires that the Duroplex surface not be coated over with any standard paint or other non-warranted product.
Provisions of the agreement include an option to extend the contract up to three additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
Funds are available in the Phoenix Convention Center's Operating budget.
The subject firm is eligible to do business with the City of Phoenix until December 12, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director and the Deputy Convention Center Director.
This item is also recommended by Mr. Krietor.
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CITYWIDE |
RFA 09-014 - BOROSCOPE |
Request to authorize the City Manager to enter into an agreement with Olympus Industrial America, Orangeburg, New York, for the purchase of a boroscope for the Police Department. The total cost will be $42,250.
Funds are available in the Police Department's budget. This boroscope will be used to inspect aircraft, engine, and airframe components on the police helicopters.
The subject firm is eligible to do business with the City of Phoenix until December 17, 2010, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director and the Police Chief.
This item is also recommended by Mr. Washington.
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CITYWIDE |
RFA 09-024 - SOLARBEE WATER CIRCULATORS |
Request to authorize the City Manager to enter into an agreement with Solarbee, Inc., Dickinson, North Dakota, for the purchase and installation of water circulation equipment for the Water Services Department. The total cost, including tax, is approximately $442,571, and funds are available in the Water Services Department's Capital Improvement Program budget.
Provisions of the agreement include an option to purchase additional quantities at the specified prices through May 31, 2009, which may be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until November 25, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This request is made by the Deputy Finance Director and the Water Distribution Superintendent.
This item is also recommended by Mr. Cavazos.
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CITYWIDE |
RFA 09-029 - CALIBER ROBOT |
Request to authorize the City Manager to enter into an agreement with ICOR Technology, Inc., Ottawa, Ontario, Canada, for the purchase of a caliber robot for the Police Department. The total cost will be $87,495, plus tax.
Funds are available in the Police Department's budget. Court awards will fund this project.
This bomb disposal robot will be used by the Police Bomb Squad.
The subject firm is exempt from complying with the Suppliers and Lessee's Affirmative Action Requirements Ordinance (G-3633) under its provision in Section 18-21.
This request is made by the Deputy Finance Director and the Public Safety Manager.
This item is also recommended by Mr. Washington.
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CITYWIDE |
NEW DIRECTOR OF PHOENIX RESIDENTIAL INVESTMENT DEVELOPMENT EFFORT |
Request for approval and concurrence of the election by the Phoenix Residential Investment Development Effort (PRIDE) Board of Directors of Mr. John Juarez as a new PRIDE Board member. Mr. Juarez fills a vacancy on the Board resulting from an increase in the number of Directors to serve until the next annual election and until his successor is duly elected and qualified in accordance with the Bylaws.
The PRIDE Bylaws require that PRIDE obtain the concurrence of the Phoenix City Council for the election of new members of PRIDE's Board of Directors. The City Council approved the selection of Mr. John Juarez through its Boards and Commissions process on January 7, 2009. This current request for approval of a new PRIDE Director is a technical requirement of the PRIDE Bylaws.
PRIDE is a private, non-profit, non-stock corporation created in 1989 by the City of Phoenix to assist in the community's efforts to provide affordable housing in Phoenix.
Financial Impact
This formal action will have no effect on the General Fund.
This item is recommended by Mr. Zuercher and the Housing Department.
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DISTRICT 7 |
LS71200072 - AMENDMENT 1 TO CONTRACT 123072 FOR BURTON BARR CENTRAL LIBRARY RENOVATION |
Request to authorize the City Manager to enter into Amendment 1 to Contract 123072 with Will Bruder + Partners, Ltd. for design and construction administration services for the Burton Barr Central Library. The additional services will include relocation of the Arizona Room from its current location on Level 4 to its new location on Level 2. The original contract amount was $53,514 and the requested increase is $40,026. This would amend the contract amount to $93,540.
Will Bruder + Partners, Ltd. was chosen for this project using the direct selection process as authorized by Paragraph D, Subsection 34-103 of the Arizona Revised Statutes. Will Bruder + Partners, Ltd. designed the Burton Barr Central Library and this previous experience made this firm uniquely qualified to perform these services. For small projects state procurement rules allow use of direct selection in these circumstances based on the rationale that a full qualifications-based selection process would most probably arrive at the same conclusion and would needlessly subject unsuccessful proposers to additional cost and effort.
The Architect's fee shall not exceed $40,026 for design services, including subconsultants and allowable costs.
Financial Impact
Funding is available in the Capital Improvement Program budget using General funds.
Affirmative Action
The subject firm is eligible to do business with the City of Phoenix until October 10, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This Council award is subject to execution of the agreement by all of the parties.
The Library Department concurs with this request.
This item is also recommended by Ms. Osuna.
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CITYWIDE |
CDBG FUNDS FOR COLLEGE DEPOT - A ONE-STOP INFORMATION CENTER TO IMPROVE COLLEGE ACCESS |
Request authorization to approve additional Community Development Block Grant (CDBG) funds in the amount of $200,000 for the College Depot - a one-stop information center to improve college access.
On January 30, 2008, City Council approved granting College Depot $350,000 in CDBG funds to create a one-stop information center on the second floor of the Burton Barr Central Library consistent with the strategic planning of the library. Bids received were over budget, necessitating up to $200,000 in additional CDBG funds for the project.
CDBG funds will be used for renovation and purchase of computer equipment and software. The College Depot will be designed to improve students' access to the necessary information for planning, financial aid, and admission to college. It will target low-income communities where the students would be the first generation to attend college; however, services will be available to all visiting students.
Financial Impact
Neighborhood Services Department recommends using $165,000 remaining from the Small Schools funding, originally allocated to the First Responder Academy and budgeted in CDBG Public Facilities funds, and up to $35,000 in CDBG program income funds for the necessary renovations and fixed equipment. The Youth and Education Office will operate the program with grant funds.
This item is recommended by Mr. Zuercher and the Neighborhood Services Department.
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CITYWIDE |
AMENDMENT FOR NORTHWEST LIGHT RAIL EXTENSION |
Request to authorize the City Manager, or his designee, to enter into an amendment to Agreement 105356 with Valley Metro Rail for a one-year extension of the Northwest Corridor Light Rail Study.
The original contract for the Northwest Light Rail Extension Study was approved by the City Council on January 8, 2003, with an expiration date of March 31, 2005. A third amendment extended this agreement until December 31, 2008.
This contract involves Phase 1 of this project which is to have Valley Metro Rail provide professional design and planning services for this extension (e.g. conceptual design and draft environmental impact statement). This amendment requests extension of the agreement until December 31, 2009. This change order is necessary for Valley Metro Rail to complete the study.
Financial Impact
There are no additional funds necessary. The total cost previously authorized by Council shall not exceed $12,094,000. Funds are available in the Public Transit Department's Capital Improvement Program budget in Fund 1368 (LRT Bonds).
This item is recommended by Mr. Callow and the Public Transit Department.
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DISTRICT 7 |
FINAL PLAT - ITC INDUSTRIAL PARK - 070195 |
The following final plat has been reviewed by the Development Services Department in accordance with the provisions of Section 32-21 of the Phoenix City Code of the City of Phoenix, and was approved on June 13, 2008:
Plat 070195
Project 06-5501
Name of Project: ITC Industrial Park
A Two-Lot Commercial Plat
Located west of 41st Avenue and south at Washington
Owner(s): International Technical Coatings, Inc.
Engineer(s): O'Neill Engineering, Inc.
It is recommended that the above plat be approved by the City Council and certified by the City Clerk. Recording of the plat dedicates the streets and easements as shown to the public.
This plat was previously approved on the October 8, 2008 formal agenda, Item 78, and is being resubmitted because the plat has expired before being recorded.
This item is recommended by Mr. Cavazos and the Development Services Department.
REPORTS FROM CITY MANAGER, COMMITTEES, OR CITY OFFICIALS
Upon request, the City Clerk Department will make this publication available through appropriate auxiliary aids or services to accommodate an individual with a disability by calling the Council Support Section, 602-262-6557; faxing a request to 602-495-5847; or calling TTY number 602-534-2737.