PHOENIX CITY COUNCIL
WEDNESDAY, JANUARY 14, 2009, 3:00 P.M.
CITY COUNCIL CHAMBERS, 200 WEST JEFFERSON
PHOENIX, ARIZONA 85003
INVOCATION
The invocation to be given by Sister Pinea, Evangelical Sisterhood of Mary.
PLEDGE
The Pledge of Allegiance to the Flag to be led by Councilman Michael Johnson.
ROLL CALL
BOARDS AND COMMISSIONS
Appointments to Boards and Commissions and administering of oaths of office.
The names of persons being recommended for appointment and the Board, Commission, or Committee to which their appointments are being recommended are available in the City Clerk's Office, 15th Floor, Phoenix City Hall, 200 West Washington Street, not less than 24 hours prior to the meeting.
CITYWIDE
SUSPENSION OF RULES - SELECTION OF VICE MAYOR
(Continued from January 7, 2009) - Request to suspend the rules and change the order of business to permit the City Council to select one of its members to serve a one-year term as Vice Mayor, pursuant to Phoenix City Charter, Chapter IV, Section 3.
Suspension of the rules and changing the order of business of the Formal City Council meeting is required by Rule 7(b) of the Rules of Council Proceedings.
This item is submitted by Mr. Fairbanks and the City Council Office.
CONSIDERATION OF BIDS
CITYWIDE
RFP 08-01(CN) - INSURANCE BROKER SERVICES - PROPERTY/CASUALTY AND SURETY BOND
Report of seven proposals received on November 17, 2008, to provide the Finance Department with insurance broker services for property/casualty insurance and surety bond placements and related services for a three-year contract period. Vendors could propose on both service categories or on a single service category. Following is a tabulation of the highest proposal scores:
Proposer - Property and Casualty Services
Total Score
Marsh USA, Inc.
Phoenix, Arizona
4,227*
Aon Risk Insurance Services West, Inc.
Phoenix, Arizona
3,759
Willis HRH of Arizona
Phoenix, Arizona
3,734
Alliant Insurance Services, Inc.
Phoenix, Arizona
3,479
Proposer - Surety Bond Services
Total Score
Wells Fargo Insurance Services
Phoenix, Arizona
4,040*
Marsh USA, Inc.
Phoenix, Arizona
3,564
Aon Risk Insurance Services West, Inc.
Phoenix, Arizona
3,105
Scoring was based upon the proposer's experience and qualifications, resumes, references, and prices. Notice of the proposal was mailed to 24 potential service providers, and there were approximately 27 downloads from the phoenix.gov "Opportunities" website.
It is recommended that the asterisked proposals be accepted as the best overall proposals in each of the service categories; that the City Manager be authorized to enter into contracts with Marsh USA, Inc. and Wells Fargo Insurance Services.
Provisions of the contract include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The estimated cost for the property and casualty insurance broker services is $764,775 for the three-year contract and the two additional option years. Funds for the property and casualty insurance broker services are available through the Self-Insured Retention Fund.
The cost of surety broker services is included in the premium for each surety bond purchased. The premium for each bond is paid and budgeted for by the department for which the bond is purchased.
Marsh USA, Inc. is eligible to do business with the City of Phoenix until January 31, 2009, and Wells Fargo Insurance Services is eligible to do business with the City of Phoenix until November 20, 2009, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is recommended by Ms. Osuna and the Finance Department.
CITYWIDE
IFB 09-055 - LOT CLEAN-UP/ MAINTENANCE AND BUILDING BOARD-UP SERVICES - REQUIREMENTS CONTRACT
Report of 19 bids received by Purchasing on November 7, 2008, to provide a Citywide contract for lot clean-up/maintenance and building board-up services as-needed during the contract period beginning February 1, 2009 and ending January 31, 2010. Following is a tabulation of the lowest bids received:
Recommended Bidder
Total Hourly Bid Prices
Jack Harrington
Phoenix, Arizona
$22.00 - $85.00
Three Amigos Property
Management, LLC
Phoenix, Arizona
$20.00 - $80.00
Kaye Contracting Company
Phoenix, Arizona
$23.00 - $140.00
Recommended Bidder
Total Hourly Bid Prices
Chacon's Landscaping
Casa Grande, Arizona
$32.00 - $250.00
RK Sanders
Phoenix, Arizona
$35.00 - $325.00
Reyes & Sons
Phoenix, Arizona
$15.00 - $120.00
Kary Environmental
Mesa, Arizona
$75.00 - $210.77
Helton Excavating
Wittmann, Arizona
$15.00 - $250.00
Official Restoration Co.
Phoenix, Arizona
$23.50 - $60.00
(Groups 1 and 4 only)
DLR Demo & Dirtwork, Inc.
Mesa, Arizona
$28.80 - $218.00
Artistic Land Management
Chandler, Arizona
$16.95 - $175.00
It is recommended by the Finance Director and the Neighborhood Services Director that the bids of Kaye Contracting Company, Phoenix, Arizona; Chacon's Landscaping, Casa Grande, Arizona; Three Amigos Property Management, LLC, Phoenix, Arizona; Jack Harrington, Phoenix, Arizona; RK Sanders, Phoenix, Arizona; Reyes & Sons, Phoenix, Arizona; Official Restoration Co., Phoenix, Arizona; DLR Demo & Dirtwork, Inc., Mesa, Arizona; Artistic Land Management, Chandler, Arizona; Kary Environmental, Mesa, Arizona; and Helton Excavating, Wittmann, Arizona, be awarded as the lowest responsive and responsible bidders for the various groups.
The using departments have requested that awards be made to multiple vendors in the various groups due to volume of foreclosed properties and to obtain maximum flexibility as availability and work type dictates. All services will be performed in accordance with all applicable laws, codes, and regulations. The estimated annual cost is $675,000.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
Funds are available in the Neighborhood Services and other City Departments' budgets requesting the services.
The subject firms are eligible to do business with the City of Phoenix until April 25, 2010; June 15, 2010; January 21, 2010; October 10, 2010; August 31, 2010; September 13, 2009; January 19, 2009; October 10, 2010; November 4, 2010; July 31, 2010; and September 21, 2009, respectively, by their compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firms are responsible for maintaining their eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Zuercher.
CITYWIDE
IFB 09-062 - POLYMER FOR WASTEWATER TREATMENT - REQUIREMENTS CONTRACT
Report of four bids received by Purchasing on November 21, 2008, to provide the Water Services Department with polymer during the initial contract period beginning on or about January 15, 2009 and ending December 31, 2009. The cost of the initial one-year contract period is approximately $2,119,000, and funds are available in the Water Services Department's budget.
Following is a tabulation of the lowest bids received:
Bidder
Unit Bid Prices
Polydyne, Inc.
Riceboro, Georgia
$2.119*
US Polymers, Inc.
Charlotte, North Carolina
$2.60
Ciba Corporation
Suffolk, Virginia
$3.15
It is recommended by the Deputy Finance Director and the Wastewater Treatment Superintendent that the bid of Polydyne, Inc., as asterisked, be accepted as the lowest responsible bidder.
The polymer will be used in the dewatering process at the City's wastewater treatment plants.
Provisions of the agreement include an option to extend the contract up to four additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until September 10, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
CITYWIDE
IFB 09-072 - SECURITY CAMERAS AND ACCESSORIES
Report of 16 bids received by Purchasing on November 7, 2008, for the purchase of security camera and accessories for the Information Technology Services Department.
Following is a tabulation of the lowest bids received:
Bidder
Total Bid Prices
North American Video
Brick, New Jersey
$43,355.00*
Integrated Protective Systems
Phoenix, Arizona
$47,628.74
A&E Home Security
Silver Springs, Maryland
$47,890.96
It is recommended by the Deputy Finance Director and the Chief Information Officer that the bid of North American Video, as asterisked, be accepted as the lowest responsible bidder.
The equipment will be installed at City of Phoenix public safety communications sites.
Funds are available in the Information Technology Services Department's Operating budget.
The subject firm is eligible to do business with the City of Phoenix until October 27, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.
CITYWIDE
IFB 09-079 - JACKETS AND WINDSHIRTS FOR FIRE DEPARTMENT - REQUIREMENTS CONTRACT
Report of four bids received by Purchasing on November 21, 2008, for the purchase of jackets and windshirts for the Fire Department on an as-needed basis during the contract period beginning on or about February 1, 2009 and ending January 31, 2012. Following is a tabulation of the lowest bids received:
Bidder
Jackets
Annual Estimate (325)
Windshirts
Annual Estimate (125)
Arizona Uniform & Apparel
Tucson, Arizona
$11,171.50*
$2,725.00*
Pack 4 Enterprises, LLC
Gold Canyon, Arizona
$14,520.50
$4,275.50
United Fire Equipment Co.
Tempe, Arizona
$11,313.75
$5,918.75
It is recommended by the Deputy Finance Director and the Deputy Fire Chief that the bid of Arizona Uniform & Apparel, as asterisked, be accepted as the lowest responsible bidder.
Funds are available in the Fire Department's budget.
Provisions of the agreement include an option to extend the contract up to two additional years, in one-year increments, which will be exercised by staff if considered in the City's best interest to do so.
The subject firm is eligible to do business with the City of Phoenix until March 24, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Washington.
CITYWIDE
IFB 09-080 - 20-INCH AUTOCLAVE
Report of four bids received by Purchasing on November 14, 2008, to provide the Water Services Department with a 20-inch sterilizer. The total cost, including tax, is approximately $66,300, and funds are available in the Water Services Department's budget.
Following is a tabulation of the lowest bids received:
Bidder
Total Bid Prices
Mentor, Ohio
Geneva Scientific
Fontana, Wisconsin
$60,750
It is recommended by the Deputy Finance Director and the Water Laboratory Superintendent that the bid of Steris Corporation, as asterisked, be accepted as the lowest responsible bidder. Two other bids were received but were considered non-responsive because the bidders offered fixed pricing for less time than required in the specifications.
The sterilizer will be used to prepare media and glassware for water and wastewater compliance monitoring. It will also be used to sterilize waste prior to disposal.
The subject firm is eligible to do business with the City of Phoenix until November 17, 2009, by its compliance with the affirmative action requirements of the City Code, Chapter 18, Article IV or V. The firm is responsible for maintaining its eligibility during the life of the contract and failure to do so may result in termination of the contract.
This item is also recommended by Mr. Cavazos.