Establish an assignment to the classification of Deputy Finance Director, Code 12270, Salary Plan 013, Grade 842 ($6,233-$9,819), of Industrial Development Authority, Code 12278, Salary Plan 018, Grade 903 ($6,559-$10,336), Benefit Category 010, Unit Code 008, EEO-4 Category/Group: Officials and Administrators, Exempt.

No cost or savings will result from this action.

FINDINGS

Assigned to and funded by the Phoenix Industrial Development Authority Board (PIDA), this position serves as PIDA's Executive Director. The Phoenix Industrial Development Authority previously has employed an Executive Director who worked closely with City of Phoenix staff, but was not an employee of the City of Phoenix.

The PIDA provides financial assistance through the issuance of bonds and loans for affordable housing, community and economic development, charter schools, and non-profit (501(c)3) corporations in the city of Phoenix. Since 1981, the PIDA has assisted with capital projects ranging from multifamily projects and manufacturing facilities to buildings for non-profits. The PIDA has approximately $233 million in volume cap that can be used to create Single Family Mortgage Revenue Bond and Mortgage Credit Certificate Programs and net assets of approximately $6.7 million.

Reporting to the Board of the Phoenix Industrial Development Authority, this position performs with a high degree of independent judgment in accordance with statutory requirements, Federal law and regulations, and broad policy.

The Executive Director manages and directs the business operations of the Phoenix Industrial Development Authority, and is responsible for working with the PIDA Board for developing and implementing goals, policies and procedures, and performance measures for PIDA’s financial assistance programs, and working with the City of Phoenix. The Executive Director develops and oversees an annual administrative budget of nearly $500,000 and the PIDA office, ensuring administrative support for board activities, including meeting agendas and minutes; and managing, servicing monitoring, and analyzing the loan and bond portfolios, including ensuring for effective accounting and control procedures and appropriate loan receivables and collections.

The Executive Director seeks and procures goods and services through competitive bids and requests for proposals. The Executive Director executes agreements, provides performance oversight, and ensures accountability for contracts, including legal, financial, lobbying, and public relations, as well as the annual PIDA audit; and expends funds as authorized by the board and applicable authorizing documents. This position represents the PIDA with other agencies and serves as liaison with City of Phoenix staff. The Executive Director ensures that all board actions are conducted with the highest professional and ethical standards and complies with all applicable policies, accounting standards and guidelines, regulations, ordinances, and laws.

CONCLUSIONS

This position works closely with City of Phoenix staff and the city-created authority (PIDA). The City of Phoenix is better served in this role by a City of Phoenix employee, rather than an independent entity or consultant to the City. Creation of a pay grade 903 assignment of Industrial Development Authority to the classification of Deputy Finance Director to serve as the director of the Phoenix Industrial Development Authority is warranted.

PERSONNEL COMMITTEE DISCUSSION & RECOMMENDATION

Following Deputy Personnel Director Mary Kyle’s presentation of the recommendation, the Personnel Committee inquired about the possibility of any legal responsibilities for this position. Finance Department Personnel Officer Shirley Ryan replied that there would not be. The committee also asked for information related to an existing assignment of *Housing to the Deputy Finance Director classification and the methodology for establishing the 903 pay grade for a new *Industrial Development Authority assignment. Also requested was the rationale for establishing an assignment rather than a new base classification. Staff responded to the inquiries, relaying information related to flexibility for the department head in the assignment option, and internal equity related to other classifications and assignments with similar levels of responsibility.

Ms. Ryan thanked the Personnel Committee for their consideration, and the Classification & Compensation Section for their review of the request. She stated the recommendation is supported by Finance Director Robert Wingenroth, who is anticipating Council approval of a request for a position to assume the role of the recommended Deputy Finance Director*Industrial Development Authority.

The Personnel Committee accepted the staff recommendation as presented.

ITEM B

PERSONNEL DEPARTMENT – CURRICULUM AND TRAINING COORDINATOR

At the request of the Personnel Director, a review of position number 92403, Curriculum and Training Coordinator, was conducted. The results of that review follow.

RECOMMENDATION

Reclassify position number 92403, Curriculum and Training Coordinator, Code 05030, Salary Plan 001, Grade 033 ($4039-$6029), to Personnel Analyst I, Code 05110, Salary Plan 001, Grade 030 ($3481-$5183).

No cost or savings will result from this action.

FINDINGS

This Curriculum and Training Coordinator position is responsible for the coordination and administrative support of special projects and programs of the Personnel Department’s Employee Development Division, as well as Citywide. These programs include, but are not limited to, the Supervisory Personnel Practices course (SPP), memorials, and recognition events. This position requires considerable independent judgment in the performance of assigned duties, and is currently underfilled with a Personnel Analyst I who reports to the Deputy Personnel Director who is the division head. The Personnel Analyst I has no direct reports.

In addition to Citywide special events planning and implementation, the incumbent provides internal consulting services to City departments in the areas of team building, process improvement, problem solving, and conflict management. The position is responsible for providing administrative support to division trainers (Curriculum and Training Coordinators) and other professional and technical staff in the coordination and delivery of services.

The incumbent conducts research and analysis of a variety of personnel subjects and prepares written reports for the Deputy Personnel Director and the Personnel Supervisor of Employee Development. She interprets and explains personnel policies and procedures to City supervisors and employees, and assists them in resolving concerns related to the administration and operations of the Employee Development Division.

CONCLUSIONS

The Personnel Analyst I classification better reflects the duties and responsibilities assigned to position number 92403, as a result of recent organizational changes. Reclassification of this pay grade 033 Curriculum and Training Coordinator position to Personnel Analyst I, pay grade 030, is warranted, and would also resolve the dissonance between the position’s budgeted level and the necessary duties of the position as they are performed by the current incumbent.

PERSONNEL COMMITTEE DISCUSSION & RECOMMENDATION

Deputy Personnel Director Mary Kyle presented the recommendation. The Personnel Committee followed up with inquiry related to the current budgeted level of the position. Confirmation came from the department that downward reclassification of the position is appropriate based on the needs of the role and its assigned duties and responsibilities.

The Personnel Committee accepted the staff recommendation.

PERSONNEL COMMITTEE RECOMMENDATION

Staff recommends the City Council approve the recommendations of Personnel Committee 588, to take effect on November 24, 2008.

FINANCIAL IMPACT

No cost or savings will result from these actions.

CITY COUNCIL REPORT
GENERAL INFORMATION
TO:	Lisa Takata Executive Assistant to the City Manager	PACKET DATE:	November 13, 2008
FROM:	Mario Paniagua City Clerk
SUBJECT:	LIQUOR LICENSE APPLICATIONS SUBMITTED FOR THE PERIOD OF NOVEMBER 5, 2008 THROUGH NOVEMBER 11, 2008

This report provides advance notice of liquor license applications that were received by the City Clerk during the period of Wednesday, November 5, 2008 through Tuesday, November 11, 2008.

INFORMATION

The liquor license application process includes the posting of a public notice of the application at the proposed location for twenty days and the distribution of an application copy or a copy of this report to the following departments for their review: Finance, Planning, Police, Fire, Street Transportation, Development Services, and the Maricopa County Health Department. Additionally, License Services mails a notice to all registered neighborhood organizations within a one-mile radius of each proposed business location (excluding Special Events).

Additional information on the items listed below is generally not available until the twenty-day posting/review period has expired.

LIQUOR LICENSE APPLICATIONS

Application Type Legend

O-

Ownership

L-

Location

N-

New

OL-

Ownership & Location

AOC-

Acquisition of Control

SE-

Special Event

Liquor License Series Definitions

	1 In State Producer	*	7 On sale-beer & wine	11 Hotel/Motel-all liquor on premises
	3 Microbrewery		8 Conveyance license-sale of all liquor on board planes & trains	12 Restaurant-all liquor on premises
	4 Wholesaler			12 Restaurant-all liquor on premises
	5 Government		9 Off sale-all liquor	14 Clubs-all liquor on premises
*	6 On sale-all liquor		10 Off sale-beer & wine	15 Special Event

*	On-sale retailer means any person operating an establishment where spirituous liquors are sold in the original container for consumption on or off the premises and in individual portions for consumption on the premises.

Dist	App. Type	Agent/Owner Name Business Name/Address Phone	Lic. Type	Protest Period Ends	Within 2,000 Feet of Light Rail	Proposed Agenda Date
1	N	Donald Rizzolo Taylors Chowder House 3538 & 3540 West Calavar Road 602-978-1815	12	12/1/08	No	12/17/08
1	N	William Hopkins, Agent Caps Sports Grill 1721 West Rose Garden Lane, #11 & 12 623-434-1950	12	12/1/08	No	12/17/08
3	N	Jesus Altamirano, Agent Picazzo’s Gourmet Pizza Salads & Pasta 4669 East Cactus Road 602-923-6001	12	12/3/08	No	1/7/09
3	N	Esam Patoo, Agent MJ Mini Mini Mart 1201 West Hatcher Road 602-861-2493	10	12/1/08	No	12/17/08
3	O	Samir Arikat, Agent Sun Liqours 302 West Hatcher Road 602-678-4663	9	12/1/08	No	12/17/08
4	N	Mirko Masini, Agent Caffe` Italia 4201 North 7^th Avenue 602-749-9228	12	12/1/08	No	12/17/08
4	AOC	Donald Kirkman, Agent The Snap Lounge 1516 West Camelback Road 602-222-3551	6	12/3/08	No	1/7/09
4	N	Enrique Ramos, Agent Creo Commercium 3118 West Thomas Road, #710 602-455-4728	4	12/1/08	No	12/17/08

For further information regarding any of the above applications, please contact the City Clerk Department, License Services Section, at 602-534-3365.

RECOMMENDATION

This report is provided for information only; no Council action is necessary.

CITY COUNCIL REPORT
GENERAL INFORMATION
TO:	Mayor And City Council	PACKET DATE:	November 13, 2008
FROM:	Frank Fairbanks City Manager
SUBJECT:	FOLLOW-UP: NOVEMBER 12, 2008 FORMAL MEETING

Attached is the Citizen Request/Comments from the November 12, 2008 Formal Meeting.

CITIZEN REQUESTS/COMMENTS

CITY COUNCIL FORMAL SESSION

NOVEMBER 12, 2008

Luis Acosta

Mr. Acosta expressed concerns about smoking on City property and referenced an email he sent about a designated smoking area at the North Gateway Transfer Station. He also referenced another email he will send on civil rights violations.

Follow-up: Naimark, Bristo

CITY COUNCIL REPORT
FORMAL AGENDA
TO:	Alton Washington Assistant City Manager	AGENDA DATE:		November 19, 2008
FROM:	Janet Smith Personnel Director	ITEMS:	41 & 42	PAGE:	58
SUBJECT:	TO AMEND CLASSIFICATION ORDINANCE S-5815 AND PAY ORDINANCE S-35230 IN ACCORDANCE WITH PERSONNEL COMMITTEE 588 RECOMMENDATIONS

Official Web Site of the City of Phoenix

1 In State Producer

7 On sale-beer & wine

11 Hotel/Motel-all liquor on premises

3 Microbrewery

4 Wholesaler

5 Government

6 On sale-all liquor